AGENDA CAPTION:
Title
Consider approval of Resolution 2024-196R, awarding an Indefinite Delivery Indefinite Quantity (IDIQ) Master Contract to Texas Materials Group for street overlay services in the estimated annual amount of $2,500,000.00; authorizing the City Manager, or her designee, to execute the agreement on behalf of the city; declaring an effective date.
Body
Meeting date: October 2, 2024
Department: Public Works Department - Sabas Avila, Director
Amount & Source of Funding
Funds Required: $2,500,000.00
Account Number: Multiple Funding Sources, Not-To-Exceed
Funds Available: Click or tap here to enter text.
Account Name: Click or tap here to enter text.
Fiscal Note:
Prior Council Action: Click or tap here to enter text.
City Council Strategic Initiative: [Please select from the dropdown menu below]
Choose an item.
Choose an item.
Choose an item.
Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☐ Environment & Resource Protection - Choose an item.
☐ Land Use - Choose an item.
☐ Neighborhoods & Housing - Choose an item.
☐ Parks, Public Spaces & Facilities - Choose an item.
☐ Transportation - Choose an item.
☐ Core Services
☐ Not Applicable
Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Choose an item.
Background Information:
This contract is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract for street overlay services to support the City’s street maintenance program. The contract will include milling, preparation, and application of hot mixed asphalt concrete (HMAC) as required over miscellaneous City streets as identified by the City and executed utilizing multiple IDIQ work orders as necessary with all contract plans, specification, and contract requirements. The total construction volume is estimated to be $2,500,000.00.
On August 29, 2024, three bids were received were received in response to Street Overlay IDIQ, (IFB #224-003). Award is recommended to the lowest responsible responsive bidder, Texas Materials Group, from San Antonio, Texas in the estimated annual amount of $2,500,000.00.
The initial contract term is a three (3) year period, with the option to extend for two (2) additional one-year periods, for a total contract term not to exceed five (5) years.
Council Committee, Board/Commission Action:
Click or tap here to enter text.
Alternatives:
Click or tap here to enter text.
Recommendation:
Staff recommends award of this contract to Texas Materials Group in the estimated annual amount of $2,500,000.00.