AGENDA CAPTION:
Title
Consider approval Resolution 2015-55R awarding an annual contract to Techline Construction, Inc. for the provision of highway and street lighting maintenance for the Public Services Department, Electric Utilities Division in the estimated annual amount of $194,570.00; authorizing the City Manager or his designee to execute the appropriate purchasing documents on behalf of the City; and declaring an effective date.
Body
Meeting date: May 19, 2015
Department: Public Services - Tom Taggart - Executive Director (By Cheryl Pantermuehl, Purchasing Manager)
Funds Required: $64,857 FY15
Account Number: Electric Bond Funds-Project c212-Construction
Funds Available: $270,000
Account Name: Street Light Replacement Program
CITY COUNCIL GOAL:
BACKGROUND:
On April 23, 2015 the City of San Marcos received three (3) bids for Highway and Street Lighting Maintenance (IFB 215-063).
The Public Services Department, Electric Utilities Division has reviewed all bids and recommends awarding a contract to the lowest bidder, Techline Construction, Inc., located in Austin, Texas as follows:
Section #1 includes the fixed unit price of various maintenance tasks pertaining to street and highway lighting. This section has a fixed bid of $32,570
Section #2 includes an hourly rate for two different maintenance tasks and are priced as follows:
- Task #1: Hourly rate for crew for work on IH-35 traffic control, signage, and equipment: $225 per hour.
- Task #2: Hourly rate for two man crew with equipment for troubleshooting underground circuits: $180 per hour.
The estimated total hours is 400 per task, with a total estimated cost of $162,000 for Section #2.
This contract will provide for highway and street lighting maintenance services in accordance with standards of proper conduct, safety, propriety, and all federal, state, and location regulations.
The contract will be effective June 1, 2015 through May 31, 2016, therefore it will cross two fiscal years. The estimated total annual amount of the contract is $194,570. The estimated amount for the remainder of FY15 is $64,857. Purchases against this contract for FY16 are contingent upon the approval of the FY16 budget by the City Council.
Attachments:
Report to Council