AGENDA CAPTION:
Title
Consider approval of Resolution 2022-269R, approving an agreement with Bonfire Interactive Ltd., through the Texas Department of Information Resources Cooperative, for e-Sourcing Software in the amount of $68,400.00 for a term of three years; authorizing the City Manager or her designee to execute the agreement on behalf of the City and declaring an effective date.
Body
Meeting date: December 6, 2022
Department: Finance, Jon Locke, Director (by Lynda Williams, Purchasing & Contracting Manager)
Amount & Source of Funding
Funds Required: $24,400 FY23; $22,000 FY24; $22,000 FY25
Account Number: 10001105-60128
Funds Available: $69,000
Account Name: 100-General Fund
Fiscal Note:
Prior Council Action: None
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Background Information:
The City’s Purchasing & Contracting Division, Finance, oversees and supports Department-wide procurements of goods and services following state and local laws for public notification and receipt of competitive sealed bids and proposals. This longstanding process requires bids to be delivered by postal or special mail carrier or hand-delivered to the office of the Purchasing Manager by a time certain. Bids or proposals are opened and read aloud publicly.
This request is to enhance this process by supporting secure on-line bidding through the purchase of an e-sourcing software from Bonfire Interactive Ltd. through Texas Department of Information Resources Program contract #DIR-TSO-4363 in the amount of $68,400 for a three (3) year license.
Through the e-Sourcing or e-Bidding platform Vendors will be notified of public requests for goods and services and vendors will more easily be able to submit bid/proposal responses through the platform which will be secured and confidential until the due date and time deadline.
This procurement is pursuant to Local Government Code 271.102 which authorizes municipalities to participate in cooperative purchasing programs.
Council Committee, Board/Commission Action:
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Recommendation:
Approval of Contract 223-050 with Bonfire Interactive Ltd.