AGENDA CAPTION:
Title
Consider approval of Resolution 2025-176R, approving a contract with CDW-G LLC, for the purchase of Adobe Pro and Adobe Creative Cloud licenses, through the Omnia Partners Purchasing Cooperative, with an initial one-year term in the amount of $55,583.16 and the option of up to four additional one-year renewals, with a 15 percent increase each additional year for a total contract amount of $374,762.85; authorizing the City Manager, or her designee, to execute the contract and any renewals on behalf of the city; and declaring an effective date.
Body
Meeting date: September 16, 2025
Department: Information Technology Department – Mike Sturm, Director
Amount & Source of Funding
Funds Required: $55,583.16 – FY25, 5-year contract amount of $374,762.85
Account Number: 10001132-52397, 10001101-52397, 11001100-52397, 10001103-52397, 12024224-52397, 10001105-52397, 10002135-52397, 10002136-52397, 10001111-52397, 10001120-52397, 10001108-52397, 10003165-52397, 12024225-52397, 10002177-52397, 10003168-52397, 10003171-52397, 10004123-52397, 10002141-52397, 10006144-52397, 22006329-52397, 21006320-52397, and 10003180-52397
Funds Available: Yes
Account Name: Departmental Software as a Service Funds
Fiscal Note:
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Background Information:
CDW-G LLC is an authorized reseller of Adobe Pro and Adobe Creative Cloud licenses on the Omnia Cooperative Contract. These licenses are used and funded by multiple departments within the City to facilitate necessary job functions above and beyond the capability of other enterprise funded options.
This purchase will renew current licensing via CDW-G LLC on Omnia contract ESCR4 R210401 Technology Solutions. Products/Services for multiple departments in the amount of $55,583.16 for FY25, and allow for the potential of four additional one-year terms with a 15% increase assessed year over year to account for necessary mid-year purchases of additional licenses for a total contract amount of $374,762.85.
The Local Government Code, Chapter 271, authorizes municipalities to participate in purchasing cooperative programs such as the Omnia Partners purchasing cooperative. Omnia Partners has awarded contract ESCR4 R210401 for Technology Solutions to CDW-G LLC.
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Recommendation:
Staff recommends the procurement award of these services to CDW-G LLC, for an initial one-year term in the amount of $55,583.16, and up to four additional one-year renewals for a total amount of $374,762.85; that will include necessary licensing. Asset discovery and management is a key requirement to a cybersecurity program through Omnia.