AGENDA CAPTION:
Title
Consider approval of Resolution 2019-05R, approving a three-year contract with Granicus, Inc. for the Agenda Management Workflow System and Video Streaming Services in the amount of $111,537.48; ratifying the City Staff’s acceptance of the contract; and declaring an effective date.
Body
Meeting date: January 15, 2019
Department: Jamie Lee Case, City Clerk (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: Total Contract-$111,537.48, FY19-$37,179
Account Number: 10001280/22006335/21006322.52395
Funds Available: $37,179
Account Name: Operating-Software License and Maintenance
Fiscal Note:
Prior Council Action: April 15, 2008, Res. 2008-54R Council approved initial contract for an amount not to exceed $64,631.70.
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Background Information:
This initial contract term with Granicus, Inc. officially ended on May 12, 2018 however, it was necessary for services to continue as required. This new contract is for a three year contract for Granicus video streamlining services and agenda management workflow system for City Council meetings. The new contract period of performance is 05/13/2018 through 05/12/2021. The services provided in the new contract did not change from the initial agreement.
Local Government Code, Section 252.022(7) permits a limited exemption from the competitive bidding process if the items to be purchased are available from only one source. The City considers the Granicus software a sole source procurement from Granicus, Inc, based on captive replacement parts or components for equipment.
Council Committee, Board/Commission Action:
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Recommendation:
Recommended approval of a 3 year contract with Granicus in the total amount of $111,537.48.