AGENDA CAPTION:
Title
Consider approval of Resolution 2025-171R, approving the award of an Indefinite Delivery Indefinite Quantity (IDIQ) construction contract to Austin Traffic Signal Construction Co., Inc. for traffic signal construction and maintenance in the annual amount not to exceed $150,000.00 with the option for two one-year renewals; authorizing the City Manager, or her designee, to execute the contract and any renewals on behalf of the City; and declaring an effective date.
Body
Meeting date: September 16, 2025
Department: Public Works Department – Sabas Avila, Director
Amount & Source of Funding
Funds Required: $150,000 annually
Account Number: 10006147-52305, 10006147-53092
Funds Available: Yes
Account Name: Contracted Services, Supplies-Signalization
Fiscal Note:
Prior Council Action: Resolution 2025-119R, July 1, 2025 to reject all bids for Traffic Signal Construction & Maintenance IDIQ contract.
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Background Information:
The Public Works Department is responsible for the safe and efficient operation of the City of San Marcos roadway network which includes maintenance of 73 traffic signals. To ensure consistent and timely traffic signal repairs, the City issued Invitation for Bid IFB 2025-135 for Traffic Signal Construction and Maintenance IDIQ (Indefinite Delivery Indefinite Quantity) Contract.
The scope of work under the IDIQ contract includes installation, maintenance, and replacement of traffic signal equipment on an as-needed basis. The IDIQ mechanism allows the City to quickly address traffic signal needs without the delays of separate procurement processes for each project. The initial contract term is for a period of one year with up to two (2) optional one-year renewals, contingent on funding and contractor performance.
IFB 2025-135 updates specifications from a prior IFB 224-241 to include adequate response time requirements and sufficient municipal experience criteria. These updates were essential to ensure contractors can respond promptly to emergencies and demonstrate familiarity with local traffic systems.
On July 3, the City received four (4) bids in response to IFB 2025-135. After evaluation, staff recommends awarding the contract to the lowest responsive and responsible bidder, Austin Traffic Signal Construction Co., Inc. of Austin, Texas, in an amount not to exceed $150,000 annually.
Awarding this contract supports the City’s commitment to a safe, accessible, and reliable transportation system and enables the Public Works Department to efficiently manage traffic signal repair and maintenance needs citywide.
Council Committee, Board/Commission Action:
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Recommendation:
Staff recommends approval of the award to Austin Traffic Signal Construction Co., Inc., in a annual amount not to exceed $150,000, for the Traffic Signal Construction and Maintenance IDIQ Contract (IFB 2025-135).