AGENDA CAPTION:
Title
Consider approval of Resolution 2021-241R, authorizing a Change in Service to the agreement with Tyler Technologies, Inc. for a one-time conversion of system department codes in the amount of $60,000.00; authorizing the City Manager or his designee to execute the appropriate documents necessary to implement the Change in Service on behalf of the City; and declaring an effective date.
Body
Meeting date: December 7, 2021
Department: Information Technology, Mike Sturm, Director (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $60,000
Account Number: 10001117-60125 (Capital Outlay - Equipment)
Funds Available: 563,775
Account Name: Computer Equipment
Fiscal Note:
Prior Council Action: December 17, 2013: Contract Award; February 4, 2020: approval of amendment for Enterprise Resource Planning Software; August 4, 2020: Council approval of an amendment for expansion of the Brazos eCitation Ticketwriter; September 21, 2021: computer-aided dispatch and records management software for PD and Fire/EMS.
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Background Information:
The City of San Marcos currently maintains a comprehensive contract with Tyler Technologies, Inc. for Financial and Human Resources Software Application, Environmental Health Data Management System, MobileEyes Mobile Inspection Software for the Fire Department and Computer Aided Dispatch and Records Management.
This change in service will add additional services for a mass conversion of the Enterprise Tyler Munis System department codes. The update will involve changing Alpha department codes to Numeric department codes including retroactive changes to historical records. These changes will create accurate data management that will accommodate past, current, and any future City reorganization changes, greater accuracy during audits, as well as streamline daily processes.
Affected modules include: Capital Assets, AP Invoices, Purchasing, P-Card Statements, Requisitions, Requests for Check, Purchase Orders, Contracts, Bill To/Ship To Locations, Time Entry Activity Codes, Activity Codes, Asset Administrative and Servicing Departments, Servicing Departments, Requestion Departments, User Attributes (profile), Role Permissions and Workflow Business Rules.
This amendment is a one-time service for department code conversion in the amount of $60,000.00.
Council Committee, Board/Commission Action:
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Recommendation:
Staff recommends change in service to the existing contract with Tyler Technologies, Inc. for a one-time conversion of system department codes in the amount of $60,000.00.