AGENDA CAPTION:
Title
Consider approval of Resolution 2024-221R, approving a contract extension of up to five one-year periods with AVI-SPL, LLC., for vendor licensing and technical support for the City’s telephone system, through the Texas Department of Information Resources, in the amount of $78,918.94 each year; authorizing the City Manager, or her designee, to execute the contract extension; and declaring an effective date.
Body
Meeting date: November 19, 2024
Department: Information Technology - Mike Sturm, Director
Amount & Source of Funding
Funds Required: $78,918.84 Annually
Account Number: 10001280-52395, 21006322-52395, 22006335-52395
Funds Available: Yes
Account Name: Software License and Maintenance
Fiscal Note:
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Background Information:
Telcom Subscription Licensing Supplement and Onsite Support for the City’s telephone system was purchased in 2023 from AVI-SPL, LLC, through the Texas Department of Information Resources Cooperative Purchasing Program Contract #DIR-CPO-5111.
This request is for the extension of the City’s contract #224-037R for Telcom Licensing and Support through AVI-SPL, LLC, via the Texas Department of Information Resources Cooperative Purchasing Program Contract #DIR-CPO-5111 in the estimated annual amount of $78,918.94 for up to five (5) one-year periods. Either party may elect not to renew the contract with at least ninety (90) days’ written notice.
The cumulative cost of the five (5) extensions is $394,494.70.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Approve the contract extension with AVI-SPL, LLC, for software licensing and support.