dAGENDA CAPTION:
Title
Consider approval of Resolution 2024-129R, approving a contract with WEX Bank for a Fleet Card Management System, managed with Enterprise Fleet Management, for city vehicles in the annual amount of $1,389,551.60 for one year, with the possibility of nine annual renewals; authorizing the City Manager, or her designee, to execute the agreement on behalf of the city; and declaring an effective date.
Body
Meeting date: July 2, 2024
Department: Public Works
Amount & Source of Funding
Funds Required: $1,389,551.60
Account Number: Budgeted annually.
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Fiscal Note:
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Background Information:
This request is to approve a contract between the City of San Marcos and WEX Bank located in Carol Stream, Illinois, for provision of a fleet fuel card management system. The card program is managed between WEX Bank and Enterprise Fleet Management to allow for greater metrics collection as the City has a separate current agreement with Enterprise Fleet Management for lease of fleet vehicles.
The fleet fuel card management system will allow for the purchase of fuel (gasoline & diesel) for City vehicles and equipment in the estimated annual amount of $1,389,551.60.
As part of the City’s new agreement with WEX Bank and subsequent issuance of the new cobranded fleet fuel cards, the City is able to take advantage of the agreement between WEX Bank and Enterprise Fleet Management for complementary enhanced reporting. The enhanced reporting includes Telematics, Fleet Monitoring, Fuel Management, Driver Usage and Maintenance Needs.
The new WEX Bank contract includes the following fees based on approximately 300 cards as well as a rebate program. The City intends to allow automatic renewals of this contract in one-year increments for a total contract term not exceeding ten (10) years.
The City is authorized by Texas Local Government Code, Chapter 271, to participate in cooperative purchasing programs such as Sourcewell cooperative contract #080620-WEX with WEX Bank for Fleet Card and Related Services, and with Sourcewell cooperative contract #030122-EFM with Enterprise Fleet Management.
Council Committee, Board/Commission Action:
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Alternatives:
Seek other alternative prior to current contract expiration on September 30, 2024
Recommendation:
Staff recommends approval.