AGENDA CAPTION:
Title
Consider approval, by motion, authorizing a corrected Change in Service #4 to the Water Treatment Facilities Operations and Asset Management agreement with the Guadalupe-Blanco River Authority to add $25,863.84 annually through 2025 for maintenance of the McCarty Lane Wells and Elevated Storage Facility recently acquired from Crystal Clear Special Utility District; authorizing the City Manager or designee to execute the Change in Service on behalf of the City; and declaring an effective date.
Body
Meeting date: August 3, 2021
Department: Utilities Department, Tyler Hjorth, Interim Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: 25,863.84 annually; $24,000 annually
Account Number: 22006335 52345; 22006335 52350
Funds Available: Click or tap here to enter text.
Account Name: SWTP O&M, SWTP Power Cost
Fiscal Note:
Prior Council Action: 2015, Council approved the contract with GBRA to operate the regional water treatment plant and the city ground water supply system. 2020, Council authorized contract extension through 2025. May 18, 2021 Council approved 2021-94R authorizing this Change in Service #4 incorporating the 5th Amendment.
City Council Strategic Initiative: [Please select from the dropdown menu below]
Choose an item.
Choose an item.
Choose an item.
Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☐ Environment & Resource Protection - Choose an item.
☐ Land Use - Choose an item.
☐ Neighborhoods & Housing - Choose an item.
☐ Parks, Public Spaces & Facilities - Choose an item.
☐ Transportation - Choose an item.
☒ Core Services
☐ Not Applicable
Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Choose an item.
Background Information:
Resolution 2021-94R, approved on May 18, 2021, contained conflicting language between the Authorization for Change In Service #4 (ACIS#4) and the attached approval and scoping letter for the 5th amendment. This resolution voids the May 18, 2021 ACIS#4 and corrects the discrepancy in language to eliminate that conflict.
The City acquired the Willow Creek subdivision water service area from Crystal Clear SUD. This change will add the Willow Creek wells, booster pumps, tanks and other equipment to the scope of City infrastructure in our ground water system that GBRA operates and maintains per the operations contract 215-094R. It also provides additional compensation for the chemicals, labor and materials to do so.
This change in service is to increase the contract amount by $25,863.84 annually through 2025 for the added subdivisions.
An increase in power cost of $24,000 annually will be needed - Pursuant to Section 10.4, Pass-Through Cost Component, the City shall reimburse GBRA each month for all electric, chemical and insurance costs as a pass-through cost.
Council Committee, Board/Commission Action:
Click or tap here to enter text.
Alternatives:
None
Recommendation:
Approve the corrected ACIS#4 to add $25,863.84 annually through the end of the agreement.
Allow an annual increase to SWTP Power Cost line item 22006335 52350 to add $24,000 annually to cover pass-through electrical costs.