AGENDA CAPTION:
Title
Consider approval of Resolution 2025-132R, approving a contract with DLT Solutions, LLC, utilizing the Texas Department of Information Resources contract number DIR-CPO-5677, for the purchase of Autodesk drafting, design and modeling software and support for an initial one year term in the amount of $30,291.80, with the option to renew for up to four additional one year periods, for a total estimated cost, including any price increases, of $184,934.47; authorizing the City Manager, or her designee, to execute the contract and any renewals on behalf of the city; and declaring an effective date.
Body
Meeting date: August 5, 2025
Department: Engineering and Utilities
Amount & Source of Funding
Funds Required: $184, 934.47
Account Number: 10001132-52395 and 21006322-52395
Funds Available: Yes
Account Name: Software License and Maintenance
Fiscal Note:
Prior Council Action: Resolution No. 2021-204R adopted October 4, 2021 for a total contract price of $58,998.38
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Background Information:
The City is authorized through Local Government Code, Chapter 271, to participate in cooperative purchasing programs, which includes the Texas Department of Information Resources (“DIR”).
As such, staff is requesting City Council approval of a new contract to continue use of Autodesk software through DIR contract #DIR-CPO-5677 which was awarded to DLT Solutions LLC, located in Herndon, Virginia. Autodesk is a 2D and 3D drafting, design, and modeling software used in architecture, engineering, construction and manufacturing, and is currently utilized by both the Engineering and Electric departments to support their core services. Approval of this new contract will prevent a lapse in service from the current, soon-to-expire contract.
This new contract will be for a one year period with four automatic one-year renewal periods for a not-to-exceed contract term of five years. The cost of the initial one-year period is $30,291.80. As the contract is subject to a five to ten percent cost increase annually, the estimated total contract amount for the five years based on this calculation is $184,934.47.
Council Committee, Board/Commission Action:
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Recommendation:
Staff recommends the procurement award of these services to DLT Solutions LLC., in the amount of $30,291.80 for the first one-year term and four optional one-year renewals for a total amount of $184,934.74; that will include AutoDesk software licensing and support through Texas Department of Information Resources contract number DIR-CPO-5677.