AGENDA CAPTION:
Title
Consider approval of Resolution 2021-45R, awarding an Indefinite Delivery Indefinite Quantity agreement to Lone Star Paving for Street Overlay services on an as needed basis in the estimated annual cost of $1,675,625.00 and authorizing two additional annual renewals for a total contract amount of $5,026,875.00; authorizing the City Manager or his designee to execute the agreement on behalf of the City; and declaring an effective date.
Body
Meeting date: March 2, 2021
Department: Public Services - Tom Taggart, Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $1,675,625 per year
Account Number: 10006150.53010, 10006150.53020
Funds Available: Click or tap here to enter text.
Account Name: Asphalt, St Use Fee
Fiscal Note:
Prior Council Action: Click or tap here to enter text.
City Council Strategic Initiative: [Please select from the dropdown menu below]
Multi Modal Transportation
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Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
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☒ Transportation - Multimodal transportaion network to improve accessibility and mobility, minimize congestion and reduce pollution
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Background Information:
The Transportation Division of the Public Services Department administers the Street Overlay Program. The Street Overlay Program is a maintenance operation that provides pavement repairs and resurfacing of City streets. This contract is an indefinite delivery indefinite quantity (IDIQ) contract which will utilize work orders as necessary for a one (1) year period with two additional renewal periods. It is anticipated that the total amount of $5,026,875 will be expended over the total three-year period to support the street overlay maintenance program.
January 20, 2021 the City received four (4) bids in response to IFB 221-015 Street Overlay IDIQ solicitation. Award is recommended to the lowest responsible bidder, Lone Star Paving, from Austin, Texas in the amount of $1,675,625 per year. The low bid was below the estimated amount of $2,000,000 per year.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Staff recommends award of a construction indefinite delivery indefinite quantity contract to Lone Star Paving in an estimated amount of $5,026,875 for the anticipated contract term of three (3) years, including the two (2) one-year extension periods.