AGENDA CAPTION:
Title
Consider approval of Resolution 2020-267R, approving a renewal of the agreement with the San Marcos Area Chamber of Commerce in the estimated annual amount of $28,760; authorizing the City Manager or his designee to execute the agreement on behalf of the City; and declaring an effective date.
Body
Meeting date: January 5, 2021
Department: Convention and Visitor Bureau - Rebecca Ybarra, Director (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $28,760 FY2021
Account Number: 12024224 52230, 12024225 52360
Funds Available: Yes
Account Name: $16,760 CVB/HOT funds; $12,000 Main Street/General funds
Fiscal Note:
Prior Council Action: September 30, 2019, Resolution 2019-198R approved the renewal of #219-038 with San Marcos Area Chamber of Commerce $50,100.
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Background Information:
When the Convention and Visitor Bureau transitioned into a City Department, the San Marcos Area Chamber of Commerce continued to provide visitor and administrative services, the use of board and conference rooms, postage services, storage space and the use of the Chamber building during special events. The renewal includes additional office space for Main Street and Economic Development staff for a total of $28,760 per year. Rental rate of 1,658 SF at $20.82 SF/YR minus parking costs.
This amendment is to extend the agreement for $28,760 in FY21. Contract to be renewed on an annual basis.
The Chamber of Commerce values the partnership with the City of San Marcos. The synergy created under one roof with Main Street and Economic Development staff in supporting our small businesses and local community is invaluable. The Chamber understands the City Council concerns regarding the renewal process and costs. The Chamber is recommending that the contract be reviewed on an annual basis as opposed to having an automatic renewal. The contract has also been modified by calculating the average square foot per year of other downtown space and deducting annual parking costs.
Council Committee, Board/Commission Action:
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Recommendation:
Approve the renewal of contract with the San Marcos Area Chamber of Commerce the amount of $28,760 for FY21 on an annual basis.