AGENDA CAPTION:
Title
Consider approval of Resolution 2025-156R, approving a contract with Freeit Data Solutions Inc., through the Texas Department of Information Resources (DIR), for the purchase of licensing and maintenance services for a cybersecurity asset management software solution with an initial one-year term in the amount of $26,203.20 and up to four additional one-year renewals for a total amount of $131,016.00; authorizing the City Manager, or her designee, to execute the contract and any renewals on behalf of the city; and declaring an effective date.
Body
Meeting date: September 2, 2025
Department: Information Technology Department – Mike Sturm, Director
Amount & Source of Funding
Funds Required: $26,203.20 – FY26, 5-year contract amount $131,016.00
Account Number: 30131117-52397
Funds Available: Yes
Account Name: Software as a Service
Fiscal Note:
Prior Council Action: N/A
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Background Information:
FreeIT Data Solutions, Inc., provides a cybersecurity asset management platform (Armis Elite) that identifies technology assets within our network. It offers real-time threat detection and response capabilities, ensuring the protection of assets against potential cyber risks and vulnerabilities. Effective asset discovery and management are essential components for establishing and maintaining a comprehensive cybersecurity program.
This purchase will continue a pre-existing service from FreeIt Data Solutions, Inc., on the Texas Department of Information Resources cooperative contract #DIR-CPO-5683 related to their cybersecurity asset management platform which is utilized by the Information Technology Department. This new City contract will be for a five-year term in a total contract amount of $131,016. Payments will be made annually in the amount of $26,203.20. By committing to a five-year contract, the City benefits from additional discounts totaling $71,484.00 and secures fixed pricing for the duration of the next five years.
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Recommendation:
Staff recommends the procurement award of these services to FreeIT Data Solutions Inc, for a five-year term in the amount of $26,203.20 to be paid on an annual basis, thereby locking in pricing over the next five years resulting in a total amount of $131,016.00; that will include a cybersecurity asset management platform that discovers information technology assets on our network. Asset discovery and management is a key requirement to a cybersecurity program through the Texas Department of Information Resources.