AGENDA CAPTION:
Title
Consider approval of Resolution 2025-198R, approving up to four annual renewals of the current one-year contract with Troy Scott Najar, doing business as Evergreen Southwest, to provide the Micro-Solve chemical product which is applied to the City’s sanitary sewer collection system to prevent the buildup of fats, oils, and grease, in the estimated amount of $82,500.00 per year for an estimated total contract amount of up to $412,500.00; authorizing the City Manager, or her designee, to execute any such renewals on behalf of the city; and declaring an effective date.
Body
Meeting date: October 21, 2025
Department: Utilities-Paul Kite-Assistant Director
Amount & Source of Funding
Funds Required: $82,500/year for 4 years
Account Number: 22006331 53025
Funds Available: yes
Account Name: Utilities-Water/Wastewater/Chemicals
Fiscal Note:
Prior Council Action: Res#2024-202R approved the initial one-year contract, which is exempt from competition due to sole source; however, annual renewals were not included in the agenda request form nor the Resolution language at that time. This item is to obtain Council approval of the contract renewals for this contract.
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Background Information:
The Micro-Solve chemical is pump-fed from approximately fifteen (15) different stations throughout the City into the sanitary sewer collection system to help prevent grease build-up in key areas of our wastewater infrastructure. These chemicals have been determined to be safe for our wastewater treatment facilities based on a recent study. Other chemicals used by the City to a lesser extent are jet-fed and used only on an as-needed basis.
The City recommends awarding four (4) additional automatic renewals to Contract 224-294, which was approved by Resolution 2024-202R, for an estimated amount of $82,500 for a one-year period. The estimated contract amount will remain at $82,500 annually. Therefore, the estimated total contract amount is $412,500 over the course of the five (5) year contract term.
The Local Government Code, Section 252.022(a)(7)(A) permits a limited exemption from the competitive bidding process if the items to be purchased are available from only one source. Micro-Solve is only available from Troy Scott Najar, dba Evergreen Southwest (EGSW), per the attached sole source letter.
Council Committee, Board/Commission Action:
2024-202R, 2019-150R
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Recommendation:
City Staff recommends approval