AGENDA CAPTION:
Title
Consider approval of Resolution 2021-205R, awarding a contract to Weaver and Tidwell, LLP for internal audit services concerning the activities of the City under the CDBG Mitigation-Infrastructure Grant Program in the estimated amount of $72,000.00 per year, over a term of three years, with the option to renew for up to three additional one-year periods; authorizing the City Manager, or his designee, to execute the contract on behalf of the City; and declaring an effective date.
Body
Meeting date: October 4, 2021
Department: Planning and Development Services Department - Shannon Mattingly, Director (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $216,000 ($72,000 annually)
Account Number: 13029500.56200; GNMGT-ADMIN-GENERAL
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Fiscal Note:
Prior Council Action: On March 3, 2020, through Resolution 2020-49R, the City Council approved acceptance of the Community Development Block Grant-Mitigation (CDBG-MIT) grant from the US Department of Housing and Urban Development (HUD) and submission of the Action Plan. This Amended by Resolution 2021-75R approved by the City Council on April 20, 2021.
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Background Information:
Regulations relate to the CDBG-MIT grant received due to the 2015 floods were published in the Federal Register under 84 FR 45838. These regulations require that an internal audit function be provided for this grant.
On July 22, 2021, the City received three (3) proposals in response to RFP 221-170 for HUD CDBG Mitigation Grant-Infrastructure Internal Audit Services. A team comprised of subject matter experts from City staff across several departments thoroughly evaluated each proposal submitted, and determined the most qualified firm to be Weaver and Tidwell, L.L.P., located in Austin, Texas.
Scope of work includes auditing, including financial auditing and compliance monitoring, that will be accomplished on many levels, depending on the nature of the program or project. Projects can include, but are not limited to, the following: Repetitive Loss Infrastructure Category ($16 million); Land Preservation Category ($2,849,600); Hazard Warning System Category ($300,000); Signs and Barricades Category ($600,000); Planning ($3,601,800); and Administration ($1,200,600).
The City will award a three (3) year contract to Weaver and Tidwell, L.L.P, in the estimated annual amount of $72,000 for an estimated total amount of $216,000 for the initial three (3) year period for HUD CDBG Mitigation Grant Internal Audit Services. The City will have the option to extend for three (3) additional one (1) year periods. A renegotiated rate may be considered on and if the City elects to extend the contract beyond the initial three (3) year period.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Staff recommends award of a three (3) year contract to Weaver and Tidwell, L.L.P., in the estimated amount of $216,000, for HUD CDBG Mitigation Grant Internal Audit Services with the option to extend for three (3) additional one (1) year periods.