AGENDA CAPTION:
Title
Consider approval of Resolution 2014-156R approving an annual contract between the City of San Marcos and Green Guy Recycling, Inc. for the provision of Household Hazardous Waste Facility Personnel for the Community Services Department in the total annual amount of $33,280.00; ratifying the Purchasing Manager's execution of the purchasing documents on behalf of the City; approving an extension of the annual contract in an estimated annual amount of $30,000.00 contingent upon the City's receipt of Edwards Aquifer Authority funding for the extension period; and declaring an effective date.
Body
Meeting date: November 18, 2014
Department: Community Services - Rodney Cobb, Executive Director (By Cheryl Pantermuehl, Purchasing Manager)
Funds Required: $22,438.36 FY15
Account Number: 270.322.55552
Funds Available: $23,000
Account Name: Grants.State Funds.EAA-ILA-Household Hazardous Waste Management
CITY COUNCIL GOAL:
BACKGROUND:
The current contract for Household Hazardous Waste Facility Personnel (IFB 213-287) with Green Guy Recycling, Inc., expires on December 31, 2014. Within the terms and conditions of the contract, the City has the option to extend for four (4) additional one (1) year periods, pending EAA approval and funding. This will be the first extension. Future contract extensions may be awarded administratively in the form of a letter of agreement signed by the Purchasing Manager.
The City will adjust the contract price for any extension period on a percentage amount equal to the new percentage change from the previous year in the Consumer Price Index (CPI) for Wage Earners and Clerical Workers as published by the United States Department of Labor, Bureau of Labor Statistics. The CPI is a measure of the average change over time in the prices paid by urban consumers for a market basket of goods and services. The current CPI adjustment would increase our current contract amount by 1.58%, or $466.63.
The initial contract award for Household Hazardous Waste Facility Personnel to Green Guy Recycling, Inc., is effective January 1, 2014, through December 31, 2014, for the following:
· Item #1: Employee for unloading/packaging household hazardous waste, $17.50 per hour
· Item #2: Employee to conduct public outreach, among other duties, $22.50 per hour
The original contract was not taken to City Council for approval because the dollar threshold was below the $50,000 City Council approval requirement. Now that we are extending the contract, the total of the two years will bring the total dollar amount over $50,000 and requires City Council approval.
The contract extension will be effective January 1, 2015, through December 31, 2015. The estimated annual amount of the contract is $30,000 per the approved HCP budget; however, the estimated amount for the remainder of FY15 is $22,438.36. Purchases against this contract for FY16 are contingent upon the approval of the FY16 budget by the City Council.