AGENDA CAPTION:
Title
Consider approval of Resolution 2020-106R, rejecting the sole bid received in response to an invitation for bids (IFB No. 220-163) from MA Smith Contracting Company, Inc. for the Guadalupe Street Improvements Project; and declaring an effective date.
Body
Meeting date: June 2, 2020
Department: Engineering & CIP, Laurie Moyer, Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
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Account Number: Click or tap here to enter text.
Funds Available: Click or tap here to enter text.
Account Name: Guadalupe Street Improvements
Fiscal Note:
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Background Information:
Council action is requested to reject the sole bid from MA Smith Contracting Company, Inc. on the Guadalupe Street Improvements project. The bid, in the amount of $2,415,446.55, is significantly higher than the estimated construction cost of $1.2million. The City has decided to reject this bid, pursuant to conditions of the bidding and contract documents, Invitation for Bids, Section 8 and Instructions to Bidders, Section 8.
Analyzing the complexity of this project, Engineering & CIP has decided to split Guadalupe Street Improvements project into three sub-projects. The smaller projects will allow some work to be completed in house and may open work for smaller contractors. The new projects will be:
• Project 1: Guadalupe St Improvements Bike Lane Pavement Markings & Median Islands - This project includes bike lane striping, delineators and concrete median islands and will be constructed in-house by the City’s public works division (using IDIQ concrete contractor and pavement marking crew). No bidding will be required to complete these tasks.
Construction: January - March 2021
• Project 2: Guadalupe St Improvements Bike Lane Signals - This project includes bike signals required for proposed bike lanes and will go out for bidding to hire an external contractor
Proposed Bidding: May - August 2020
Construction: September - October 2020
• Project 3: Guadalupe St Pedestrian Improvements - This project includes sidewalk along Guadalupe St between MLK and Railroad Tracks, landscaping & irrigation, electric infrastructure and pedestrian lighting; and will go out for bidding to hire an external contractor
Proposed Bidding: May - August 2020
Construction: September - January 2021
Council Committee, Board/Commission Action:
NA
Alternatives:
NA
Recommendation:
Staff recommends approval of this Resolution