AGENDA CAPTION:
Title
Consider approval of Resolution 2016-167R, approving the initial purchase of air packs and replacement parts (IFB 217-009) from Metro Fire Apparatus Specialists, Inc. for the Fire Department in the estimated amount of $122,526.52; approving the estimated annual expenditure of $5,000.00 necessary for maintenance costs; authorizing the City Manager or his designee to execute the appropriate purchasing documents on behalf of the City and declaring an effective date.
Body
Meeting date: December 6, 2016
Department: Fire Department - L. Stephens, Chief (By Cheryl Pantermuehl, Purchasing Manager)
Funds Required: $122,526.52 FY17
Account Number: 5004000.75000 FL0515-INSURANCE-Furniture-FIREST5 $67,529.52; C192-GENERAL; 50036454.70200-$54,997
Funds Available: $122,526.52
Account Name: Self Contained Breathing Apparatus, Flood Event Memorial Day 2015
CITY COUNCIL GOAL: #8 Provide for the efficient and effective delivery of services
COMPREHENSIVE PLAN ELEMENT(s):
BACKGROUND:
On October 26, 2016, two (2) bids were received for Air Packs and Replacement Parts (IFB 217-009). According to the terms and conditions of the bid, the City has the right to award a contract on the basis of best value to the City.
The San Marcos Fire Department has reviewed all bids and recommends awarding one contract to the lowest, most responsive, and most responsible bidder, Metro Fire Apparatus Specialists, Inc., located in Houston, Texas.
The initial purchase amount for the Air Packs and Replacement Parts is $122,526.52 to outfit firefighters with air safety equipment necessary to maintain safe breathable air while combating smoke and fire.
The maintenance for this procurement is estimated to be $5,000.00 annually. The contract will be effective December 19, 2016, through December 18, 2017. Purchases against this contract for FY2018 are contingent upon the approval of the 2018 budget by City Council. This contract also allows for additional purchases of replacement parts at a 28.5% discount on an as needed basis.
Within the terms and conditions of the contract, the City has the option to extend for four (4) additional one (1) year periods. Contract extensions may be awarded administratively in the form of a letter of agreement signed by the Purchasing Manager.