AGENDA CAPTION:
Title
Consider approval of Resolution 2026-201R, approving the purchase of a 2026 John Deere 344P Wheeled Loader and Grapple Loader Rake attachment from RDO Equipment Company, through the Sourcewell Purchasing Cooperative contract, in the amount of $182,470.81; authorizing the City Manager, or her designee, to execute the documents necessary for the purchase on behalf of the city; and declaring an effective date.
Body
Meeting date: November 17, 2026
Department: Parks and Recreation
Amount & Source of Funding
Funds Required: $182,470.81
Account or Project Number (C = CIP funds): 10003171-60125
Funds Available: Yes
Account Name: Park Ops - Equipment
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Background Information:
The Parks and Recreation Department is requesting approval to purchase a new 2026 John Deere 344P Wheeled Loader to replace the existing 2008 John Deere 344J currently in service. The 344J has experienced recurring mechanical issues over the years, leading to escalating repair costs and frequent downtime that disrupts essential operations. Additionally, this model is one of only two units of its kind in the State of Texas, both owned by the City of San Marcos, which has resulted in significant challenges in sourcing replacement parts and has further extended repair timelines.
As part of this purchase, the Department also requests authorization to acquire a 108-inch Grapple Loader Rake attachment. This dual-arm, 8-tine rake is designed for land clearing, storm debris cleanup, handling trees and brush, and managing demolition material. Its long, heavy-duty tines and top grapple provide improved load control and efficiency, supporting a wide range of operations including park maintenance, trail management, and emergency response.
The Department is further requesting approval to trade in the 2008 John Deere 344J, which no longer provides value to the City due to its condition and maintenance challenges. The trade-in reduces the original purchase price of the new loader from $205,970.81 to $182,470.81, providing a cost savings of $23,500 to the City.
The new equipment, along with the grapple rake attachment, will significantly improve operational reliability, reduce maintenance expenses, and enhance the department’s ability to meet community needs efficiently. Approval of this item will allow the City to retire outdated equipment, maintain service levels, and support ongoing operations across parks, trails, and facilities.
Texas Local Government Code, Chapter 271, authorizes the City to participate in cooperative purchasing programs, which includes Sourcewell which has competitively solicited and awarded contract #011723-JDC for Heavy Construction Equipment to John Deere. This cooperative contract allows for purchase from the John Deere local dealer/representative that includes RDO Equipment Co., and as such the City will be purchasing this equipment from RDO Equipment Co., through Sourcewell cooperative contract #011723-JDC.
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