AGENDA CAPTION:
Title
Consider approval of Resolution 2021-166R, correcting Resolution 2021-110R to clarify the actual purchase price of capital equipment to be used by the Streets Division of the Public Works Department: for the purchase of a trailer from Cooper Equipment Company in the amount of $97,733.10, instead of $92,840.35, through the Buyboard Purchasing Cooperative; authorizing the City Manager or his designee to execute the contracts necessary to implement these corrections on behalf of the City; and declaring an effective date.
Body
Meeting date: September 7, 2021
Department: Public Works Department, Sabas Avila, Interim Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: FUNDED THROUGH FINANCE PURCHASE AGREEMENT APPROVED BY COUNCIL JULY 6, 2021.
Account Number: Click or tap here to enter text.
Funds Available: Click or tap here to enter text.
Account Name: Vehicle/Equipment Finance Payments
Fiscal Note:
Prior Council Action: Resolution 2021-110R approving the purchase of capital equipment for Streets Division of Public Works Department.
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Background Information:
On July 6, 2021, Resolution 2021-110R, City Council authorized the approval and purchase of contract 221-165 for multiple transportation equipment. On July 28, 2021, it was discovered that the amount for one of the pieces of equipment was incorrect, as shown below:
Contract, Equipment Amt. Approved Correct Amt. Variance
221-165.1 Trailer $92,840.35 $97,733.10 $ (4,892.75)
This equipment is being financed and this ratification will enable staff to correct this clerical error to ensure proper escrow amounts are paid to the vendors.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Recommend approving the ratification of the correct amount for capital equipment purchases.