AGENDA CAPTION:
Title
Consider approval of Resolution 2024-213R, approving a contract with Harris Computer Corporation for utility billing customer information system software to support the Northstar program in the amount of $108,974.00 for nine months in the first fiscal year with up to four one-year; authorizing the City Manager, or designee, to execute the contract and the renewals on behalf of the city; and declaring an effective date.
Body
Meeting date: November 6, 2024
Department: Finance Department
Amount & Source of Funding
Funds Required: $108,974 Annually
Account Number: 21006320-52395
Funds Available: Yes
Account Name: Software License and Maintenance
Fiscal Note:
Prior Council Action: December 17, 2019: Contract renewal was approved by Council, Resolution 2019-255R
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Background Information:
In April 2003 the Utility Billing Division entered into an agreement with Harris Computer Systems for utility billing customer information system software. The software facilitates utility bill processing, maintains customer information, and data for metrics.
The first renewal is for a nine-month term to align the service period with the City’s fiscal year. The term will begin January 1, 2025 and end September 30, 2025 for a cost of $108,973.59. If the City elects to renew the software, future renewals will be for twelve-month terms at the following annual cost:
• October 1, 2025 - September 30, 2026: $152,163.03
• October 1, 2026 - September 30, 2027: $159,021.18
• October 1, 2027 - September 30, 2028: $166,222.24
• October 1, 2028 - September 30, 2029: $173,783.35
Additional information may be found in Exhibit 1, attached.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Approve the resolution authorizing a contract with Harris Computer Corporation for utility billing customer information software to support the NorthStar program in the amount of $108,974.00 for the first contract term and authorizing four one-year additional renewals.