AGENDA CAPTION:
Title
Consider approval of Resolution 2022-101R, authorizing a Change in Service to the agreement with Jack Henry and Associates, Inc. to renew the agreement related to the Remit Plus Software System for an additional year with an option to extend the agreement for four additional one-year terms in the estimated amount of $28,005.10; authorizing the City Manager or her designee to execute the appropriate documents to implement the Change in Service on behalf of the City; and declaring an effective date.
Body
Meeting date: May 17, 2022
Department: Finance, Anna Miranda, Interim Finance Director (by Lynda Williams, Purchasing & Contracting Manager)
Amount & Source of Funding
Funds Required: Estimated $5,601.02 per year; $28,005.10 total
Account Number: 21006320.52395
Funds Available: $36,533.20
Account Name: SOFTWARE LIC & MAINTENANCE
Fiscal Note:
Prior Council Action: N/A
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Background Information:
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Council Committee, Board/Commission Action:
The agreement with Jack Henry & Associates, Inc. for Remit Plus Software has been in place since May 19, 2006 and the renewal contemplated herein in the estimated amount of $5,601.02 annually (28,005.10 total) will put the total contract value above $50,000 for the first time, requiring council approval. This software is utilized by the Utility Billing department and provides electronic remittance processing and check processing solutions including Courtesy Amount Recognition and Legal Amount Recognition (CAR/LAR), a technique used in the electronic check clearing process to determine the value of the check. The renewal term will be from July 1, 2022, through June 30. 2023 with the option to extend for four (4) additional one-year terms.
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Recommendation:
Staff recommends award of this work to Jack Henry and Associates, Inc. in the estimated amount of $5,601.02.