AGENDA CAPTION:
Title
Consider approval of Resolution 2019-134R, awarding a contract to WEX Bank, through a cooperative purchasing agreement with Sourcewell, for a Fuel Card Management System for an initial term of one year in the estimated amount of $800,000, with the option to renew the contract for up to three additional one year terms for a possible estimated amount of $3,200,000 over four years; authorizing the City Manager, or his designee, to execute the appropriate contract documents on behalf of the City; and declaring an effective date.
Body
Meeting date: August 6, 2019
Department: Community Services Department - Drew Wells, Interim Director (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $800,000/Annually - $3,200,000.00 for full 4-year term
Account Number: 53040-Fuel (all funds, various departments)
Funds Available: $800,000
Account Name: Fuel
Fiscal Note:
Prior Council Action: April 5, 2016: Council approved a contract with FleetCor, formerly Texas Fleet Fuel, for Fuel Card Management System for City Vehicles in the estimated amount of $600,000.00 annually.
City Council Strategic Initiative: [Please select from the dropdown menu below]
Choose an item.
Choose an item.
Choose an item.
Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☐ Environment & Resource Protection - Choose an item.
☐ Land Use - Choose an item.
☐ Neighborhoods & Housing - Choose an item.
☐ Parks, Public Spaces & Facilities - Choose an item.
☐ Transportation - Choose an item.
☐ Not Applicable
Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Choose an item.
Background Information:
The existing contract for fuel card management with FleetCor expires October 1, 2019. This is a request to authorize the City to contract for fleet fuel through an existing cooperative agreement with WEX Bank, #042016-WEX through Sourcewell purchasing cooperative (formerly National Joint Powers Alliance or NJPA) for an estimated amount of $800,000 annually for fleet fuel card management. The City is authorized by Local Government Code, Chapter 271, to participate in cooperative purchasing programs.
The initial term of the contract will be for one (1) year for the estimated annual amount of $800,000. The City has the option to extend for three (3) additional one (1) year terms for a total contract amount for four (4) years of $3,200,000.00. The contract renewal may be awarded administratively in the form of an Authorization of Change in Service.
Council Committee, Board/Commission Action:
Click or tap here to enter text.
Alternatives:
Click or tap here to enter text.
Recommendation:
Award a contract to WEX Bank through purchasing cooperative Sourcewell for fleet fuel card management for the annual estimated amount of $800,000.