AGENDA CAPTION:
Title
Consider approval of Resolution 2024-138R, approving a contract with Strickland Hail Group for the repair of hail damage to city vehicles in the estimated amount of $1,483,482.00, to be paid through the TML Intergovernmental Risk Pool, less a $25,000 deductible paid by the city; authorizing the City Manager, or her designee, to execute the contract on behalf of the city; and declaring an effective date.
Body
Meeting date: August 5, 2024
Department: Public Works Department - Sabas Avila, Director
Amount & Source of Funding
Funds Required: $25,000 - City’s Deductible, $1,483,482 - Insurance Proceeds
Account Number: Various
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Background Information:
During the May 2024 storm, the City was hit by up to baseball-sized hail. This hail damaged a significant number of City fleet vehicles and Police vehicles. While the glass repairs have already been completed to render the vehicles operational, repairs for body damage are still needed.
Both the Fleet Division and the Police Department are requesting approval of a contract with Strickland Hail Group located in Converse, Texas. This vendor is able to perform all necessary repairs on the City’s property which eliminates the need for vehicles to be stored offsite.
The City will receive payment from TML minus its deductible of $25,000. The total contract amount between the City and Strickland Hail Group is estimated to be $1,483,482.00. This total estimated amount is based on the average repair estimate received for 89 of the 246 damaged vehicles. Average repair cost per vehicle is $6,006.00.
Local Government Code, Section 252.022(a)(3) authorizes the City to forego HUB vendor checks and competitive solicitation for a procurement necessary because of unforeseen damage to public machinery, equipment, or other property.
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Recommendation:
Staff recommends approval.