AGENDA CAPTION:
Title
Consider approval of Resolution 2024-222R, awarding an Indefinite Delivery Indefinite Quantity (IDIQ) Master Contract to Holbrook Asphalt Co., through an Interlocal Cooperative Purchasing Agreement with the City of Hurst, for the provision of high density mineral bond pavement seal for street maintenance in an annual amount not to exceed $400,000.00, with up to four one-year renewals; authorizing the City Manager, or her designee, to execute the contract and renewals on behalf of the city; and declaring an effective date.
Body
Meeting date: November 19, 2024
Department: Public Works Department - Sabas Avila, Director
Amount & Source of Funding
Funds Required: $400,000
Account Number: Multiple Funding Sources
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Fiscal Note:
Prior Council Action: Resolution #2008-49R - On April 1, 2008 - approved an Interlocal Cooperative Purchasing Agreement between the City of San Marcos and the City of Hurst.
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Background Information:
This contract is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract for High Density Mineral Bond Pavement Seal to support the City’s street maintenance program. The contract will include the application High Density Mineral Bond Pavement Seal as required over miscellaneous City streets as identified by the City and executed utilizing multiple IDIQ work orders as necessary per contract plans, specification, and contract requirements.
Per state purchasing laws, the City will utilize an Interlocal Cooperative Purchasing Agreement with the City of Hurst. The scope of work for this Project includes, but is not limited to furnishing all materials, labor, tools, public safety equipment, and incidentals necessary to install high-performance pavement seals to City locations as identified by the Owner.
The initial Contract term is for a base period of 365 calendar days from the Contract Effective Date with four (4) additional one-year periods or until funds are exhausted. The City will issue Work Orders against this Contract on a project-by-project basis. The total construction annual volume is estimated to be $400,000.00.
On April 1, 2008, City Council approved an Interlocal Cooperative Purchasing Agreement (ILA) between the City of San Marcos and the City of Hurst, Texas. Under the authority of Local Government Code Chapter 271, this ILA allows the City to utilize City of Hurst’s contract with Holbrook Asphalt, Co for High Density Mineral Bond Seal.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Staff recommends approval of contract to Holbrook Asphalt Co. for an annual amount not to exceed $400,000.00.