AGENDA CAPTION:
Title
Consider approval of Resolution 2021-207R, awarding an Indefinite Delivery Indefinite Quantity Master Contract to Greenstone Electrical Services, LLC for electric distribution construction services on an as needed basis in the potential not-to-exceed amount of $5,752,830.00 for a total term of five years with an initial term of three years and two additional optional annual renewals; authorizing the City Manager or his designee to execute the contract on behalf of the City; and declaring an effective date.
Body
Meeting date: October 4, 2021
Department: Utilities Department - Tyler Hjorth, Interim Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $5,752,830.00
Account Number: Various CIP project and Operations accts
Funds Available: Determined by project
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Fiscal Note:
Prior Council Action: Resolution 2018-214R on November 20, 2018, council approved previous Electric Distribution Construction Contract #218-368 for a three year period.
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Background Information:
The purpose of this contract is to provide supplemental maintenance and construction personnel for multiple capital improvement construction by issuance of Work Orders based on established contract unit prices and in accordance with plans, specifications, and contract requirements. The IDIQ (Indefinite Delivery, Indefinite Quantity) Contract will be utilized to augment in-house Electric Utility crews with additional contract line crews in performing construction and maintenance on the electric distribution system during peak workloads. The IDIQ contract provides set labor units which allow for more accurate labor estimates in determining required funding.
2018-214R authorized the prior IDIQ, with Linetech Services, LLC. That IDIQ expires in December 2021.
On August 26, 2021 the City received three (3) bids for IFB 221-125 Electric Distribution IDIQ. After review of the bids, the Public Services Department, Electric Utilities Division recommends awarding to Greenstone Electrical Services, LLC for the total estimated amount of $5,752,830. Greenstone Electrical Services, LLC was the lowest responsible bidder. The contract is for a base period of 3 (three) years beginning on November 20, 2021, with two (2) optional one-year periods.
Council Committee, Board/Commission Action:
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Recommendation:
Staff recommends award of contract to Greenstone Electrical Services, LLC in the estimated amount of $5,752,830.00.