AGENDA CAPTION:
Title
Consider approval of Resolution 2019-158R, approving a change in service to the contract with KGA Architecture relating to the renovation of the Police Department building by increasing the amount of the agreement by $504,400 to add design and construction administration services; authorizing the City Manager or his designee to execute the appropriate documents to implement the change in services; and declaring an effective date.
Body
Meeting date: August 20, 2019
Department: Police - Chase Stapp, Chief of Police (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $504,400
Account Number: G608
Funds Available: $11,600,000
Account Name: 2017 Bonds - Police Station Renovation
Fiscal Note:
Prior Council Action: January 15, 2019: City Council approved the award of a Professional Services Contract to KGA Architects, LLC for Architectural and Engineering Services for Police Station Renovations and Addition.
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Background Information:
In May 2017, San Marcos residents approved bonds to fund Police Department renovations project for approximately $5.5 million. The project consists of a $3.88 million construction budget for renovating the existing 911 center, adding security and perimeter fencing, renovating the parking and improving drainage, replacing existing HVAC equipment, and creating new offices within the police station.
Per their initial agreement with the City, prior to the start of design, KGA performed a full building needs assessment and an updated programmatic needs assessment. Based on the assessments and corresponding construction estimates, KGA and City Leadership determined that the initial construction budget was insufficient to address the critical needs of the building and growth projections of Police Department staff. Additional project scope and a revised project budget was framed to provide the Police Department with an adequate facility for present and future needs.
This Authorization for Change in Service (ACIS) will add the design and construction administration services to KGA’s contract based on the selected additional project scope outlined in KGA’s attached proposal.
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Recommendation:
City Staff Recommends approval of this Change in Services in the amount of $504,400 for design and construction administration services.