AGENDA CAPTION:
Title
Consider approval of Resolution 2014-162R approving a contract with CompassCom Software Corporation for the purchase of automatic vehicle locator software and hardware as a sole source procurement for the Police Department in the amount of $99,075.00; authorizing the City Manager or his designee to execute the appropriate purchasing documents on behalf of the City; and declaring an effective date.
Body
Meeting date: November 18, 2014
Department: San Marcos Police Department - C. Stapp, Chief (By Cheryl Pantermuehl, Purchasing Manager)
Funds Required: $99,075
Account Number: 200.320.55221; 420.520.61352
Funds Available: $125,000
Account Name: Automated Vehicle Locator; Fleet - AVL
CITY COUNCIL GOAL:
Sound Finances
BACKGROUND:
The City received a proposal from CompassCom located in Centennial, Colorado for Automatic Vehicle Locator ("AVL") software and hardware for the San Marcos Police Department. CompassCom has been determined to be the sole source provider for the AVL software and hardware. The AVL will be installed in police cars to help track units for officer safety and citizen safety. The total cost of this purchase is $99,075 with the software and hardware as follows:
Software: City Owned
1 CompassLDE Base License $5,399
130 CompassLDE per Vehicle License - $165/Each $21,450
8 CompassTrac Workstation Software License - $899/Each $7,192
8 CompassTrac Viewer v6 - $1,095/Each $8,760
1 CompassReports Alerting Module for Reports $899
Software Maintenance Year Two $8,740
24 Hours of Software Services & Remote Training - $125/hour $3,000
Hardware: Cal Amp Modems/GPS and OBD-II/j-Buss/CAN interface
89 LMU-5000 LTE-Power Harness w/ mounting bracket - $313/Each $27,857
130 CompassCom Programming of In-Vehicle Components - $40/Each $5,200
88 MultiBand Roof Mount Antenna - $145/Each $12,760
1 Mobile Mark LTE Covert Antenna $30
41LMU2620 HSPA External Antenna w/ wiring harness - $145/Each $5,945
41 Mobile Mark 36 Covert Antenna - $39/Each $1,599
123 VPod - OBD-II Dongle - $69/Each $8,487
CompassCom AVL Solution Total $99,075.00
The City will be reimbursed $75,000.00 from the Automated Vehicle Locator grant through the Office of Governor's Criminal Justice Division, if the purchase is completed, received, and paid for by December 31, 2014.