AGENDA CAPTION:
Title
Consider approval of Resolution 2025-100R, approving the award of an Indefinite Delivery Indefinite Quantity (IDIQ) construction contract to Stripe-It-Up, LLC for street striping for the Public Works Department in the annual amount not to exceed $190,000.00 on an as-needed basis for one year with the option for up to four one-year renewals; authorizing the City Manager, or her designee, to execute the appropriate documents related to this contract and any renewals on behalf of the city; and declaring an effective date.
Body
Meeting date: May 6, 2025
Department: Public Works Department - Sabas Avila, Director
Amount & Source of Funding
Funds Required: $190,000 annually
Account Number: Various
Funds Available: Yes
Account Name: Contracted Services; Pavement Marking
Fiscal Note:
Prior Council Action: Click or tap here to enter text.
City Council Strategic Initiative: [Please select from the dropdown menu below]
Public Safety, Core Services & Fiscal Excellence
Choose an item.
Choose an item.
Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☐ Environment & Resource Protection - Choose an item.
☐ Land Use - Choose an item.
☐ Neighborhoods & Housing - Choose an item.
☐ Parks, Public Spaces & Facilities - Choose an item.
☒ Transportation - Safe, Well coordinated transportation system implemented in an environmentally sensitive manner
☐ Core Services
☐ Not Applicable
Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Choose an item.
Background Information:
The Public Works Department is responsible for the safe and efficient operation of the City of San Marcos roadway network, which includes maintaining 510 lane miles of roadway. This responsibility encompasses the upkeep of pavement markings and street striping. Proper and well-maintained roadway striping is a vital component of our transportation infrastructure, enhancing traffic safety, improving roadway visibility, and supporting the efficient movement of motorists, bicyclists, and pedestrians alike.
Adequate and clearly visible striping is essential for delineating travel lanes, crosswalks, bike lanes, stop bars, turn lanes, and other critical traffic control elements. Over time, these markings can fade due to weather, vehicle wear, and general aging, resulting in reduced effectiveness and increased safety risks. By maintaining a reliable striping program, the Public Works Department ensures compliance with the Texas Manual on Uniform Traffic Control Devices (TMUTCD) and promotes safe navigation for all road users.
To ensure consistent and timely maintenance of pavement markings, the City issued Invitation for Bid (IFB) #224-240 for Street Striping Indefinite Delivery Indefinite Quantity (IDIQ) services. The scope of work for this contract includes, but is not limited to, the installation, maintenance, and replacement of various pavement markings throughout the City’s roadway system on an as-needed basis.
The IDIQ contract mechanism provides the flexibility to respond promptly to striping needs across the City without the delay of initiating separate procurement processes for each project. The initial contract term is for 365 calendar days from the Contract Effective Date, with four (4) optional one-year renewals, subject to funding and contractor performance.
On March 28, 2025, the City received three (3) bids in response to IFB #224-240. After careful evaluation, staff recommends awarding the contract to the lowest responsive and responsible bidder, Stripe-It-Up, LLC, of San Antonio, Texas, in an amount not to exceed $190,000 annually.
Awarding this contract supports the City’s commitment to maintaining a safe, accessible, and well-functioning transportation system and enables the Public Works Department to efficiently manage pavement marking needs throughout the year.
Council Committee, Board/Commission Action:
Click or tap here to enter text.
Alternatives:
Click or tap here to enter text.
Recommendation:
Staff recommends the approval of the award to Stripe-It-Up, LLC, in the annual amount of $190,000 for Street Striping IDIQ.