AGENDA CAPTION:
Title
Consider approval of Resolution 2025-194R, approving a sole source contract with Tyler Technologies Inc., for the purchase of ticket writer support and maintenance services in the estimated amount of $46,462.59 for one year and the option of up to four additional one-year renewals, with a five percent increase each additional year for a total contract amount of $256,735.10; authorizing the City Manager, or her designee, to execute the contract and any renewals on behalf of the city; and declaring an effective date.
Body
Meeting date: October 8, 2025
Department: Police Department, City Marshals, and Municipal Court
Amount & Source of Funding
Funds Required: $46,462.59 - FY26, 5-year contract amount of $256,735.10
Account Number: 10001114-52395, 10002177-52397, 10002141-52397
Funds Available: Yes
Account Name: Departmental Software as a Service Funds
Fiscal Note:
Prior Council Action: Resolution 2020-160R
City Council Strategic Initiative: [Please select from the dropdown menu below]
Public Safety, Core Services & Fiscal Excellence
Choose an item.
Choose an item.
Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☐ Environment & Resource Protection - Choose an item.
☐ Land Use - Choose an item.
☐ Neighborhoods & Housing - Choose an item.
☐ Parks, Public Spaces & Facilities - Choose an item.
☐ Transportation - Choose an item.
☒ Core Services
☐ Not Applicable
Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Choose an item.
Background Information:
Tyler Technologies is a Sole Source provider of Enforcement Mobile products and licensing, which is used and funded by the Police Department, Municipal Court, and City Marshals to facilitate necessary job functions above and beyond the capacity of other enterprise funded options.
Faster and More Effective Electronic Citation Management
This digital citation tool:
• Improves officer safety by reducing time on the roadside
• Reduces errors and delays with auto-fill capabilities
• Saves time by simplifying the citation workflow
Improve Accuracy and Productivity With Crash Reports
This digital crash tool:
• Allows officers to write reports on the scene of an accident
• Ensures reports are complete and accurate
• Simplifies the process for submitting to state reporting systems
Enforce Parking and Issue Civil Citations With Electronic Parking
This digital parking tool:
• Simplifies parking enforcement and citations
• Suits the needs of any agency with customization
• Decreases errors and duplication of efforts while increasing accuracy
Collect State-Mandated or Locally-Mandated Information With Stop Data
• This data collection tool:
• Streamlines the collection of mandated data, like demographic information on traffic stops
• Reduces risk of missing information with required field
• Meets specific agency needs with customizable options
Transform Traffic Data Into Actionable Insights
This reporting and analytics tool:
• Improves community safety by identifying trends and enhancing data-driven decision making
• Increases transparency via public-facing, strategic dashboards
• Allows officers to gain a comprehensive view by mapping data, making it easy to identify trends and hotspots
This purchase will renew current licensing via Tyler Technologies Inc, through Sole Source Local Government Code Section 252.022(a)(7)(A). Products and services for all three departments in the amount of $46,462.59 for FY26, and the option of up to four additional one-year renewals, with a 5 percent increase each additional year for a total contract amount of $256,735.10
Council Committee, Board/Commission Action:
Click or tap here to enter text.
Alternatives:
Click or tap here to enter text.
Recommendation:
Staff recommends that procurement award of these services to Tyler Technologies Inc, for an initial one-year term in the amount of $46,462.59, and up to four additional one-year renewals for a total amount of $256,735.10; that will include necessary licensing. Asset discovery and management is a key requirement to a cybersecurity program through Sole Source Local Government Code Section 252.022(a)(7)(A).