AGENDA CAPTION:
Title
Consider approval of Resolution 2021-148R, awarding an Indefinite Delivery Indefinite Quantity contract for Traffic Signal Construction and Maintenance to Austin Traffic Signal Construction Company, Inc. on an as needed basis in the annual not-to-exceed amount of $130,000.00 and authorizing two additional annual renewals for a total contract price of $390,000; authorizing the City Manager or his designee to execute the contract on behalf of the City; and declaring an effective date.
Body
Meeting date: August 17, 2021
Department: Public Works Department - Transportation, Sabas Avila, Interim Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $385,650
Account Number: 10006147-52305; 10006147-53092
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Fiscal Note:
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Background Information:
The scope of this contract provides as-needed traffic signals services including repairs, maintenance, construction, and emergency on-call services.
On July 1, 2021 the City received one bid for an Indefinite Delivery Indefinite Quantity (IDIQ) Master Contract for Traffic Signal Construction and Maintenance, #221-142. IDIQ contracts are used when the precise quantities or scopes of work cannot be determined at the time of bidding. Works assignments are issued as individual project scopes materialize. Bids were solicited in accordance with City Purchasing Policy and Local Government Code. This solicitation was open for 30 days and despite approximately 10 contractors reviewing the bidding documents, only one bid was received. City staff reviewed the bid and recommend award to sole bidder Austin Traffic Signal Construction Company, Inc, Round Rock, Texas for a not-to-exceed amount of $130,000 per year. Work will be assigned by Work Order as needed.
Council Committee, Board/Commission Action:
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Recommendation:
City staff recommends award to Austin Traffic Signal Construction Company, in the amount of $390,000.00 for the full three (3) year term of the Contract.