AGENDA CAPTION:
Title
Consider approval of Resolution 2024-255R, approving an Authorization of Change in Service to a contract with Techline, Inc. through a Cooperative Purchasing Interlocal Agreement with the Lower Colorado River Authority (“LCRA”), for the provision of materials and supplies to be used by the San Marcos Electric Utility, to extend the contract for an additional year with four possible additional one-year extensions in an estimated annual amount not to exceed $6,000,000.00; authorizing the City Manager, or her designee, to execute the Authorization of Change in Service and related documents on behalf of the city; and declaring an effective date.
Body
Meeting date: December 17, 2024
Department: Utilities - Brian McHenry, Assistant Director
Amount & Source of Funding
Funds Required: Not to Exceed $6,000,000 annually
Account Number: various O&M and CIP accounts
Funds Available: Yes
Account Name: Inventory
Fiscal Note:
Prior Council Action: Resolution 2020-265R for Techline materials and supplies, adopted November 15, 2020. Resolution 2019-231R for Techline materials and supplies, adopted November 19, 2019. Resolution 2019-230R, LCRA Interlocal Agreement, adopted November, 19, 2019
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Background Information:
The City of San Marcos is authorized by the Local Government Code, Chapter 271, and by the “Interlocal Cooperation Act”, Texas Government Code, Chapter 791, to participate in cooperative purchasing programs to increase efficiency and effectiveness of local government purchasing and contracting.
The Lower Colorado River Authority selected Techline Inc., Dallas, Texas through a competitive bid process to provide goods and services for a five (5) year term beginning in 2024. By authority of the interlocal agreement between the City of San Marcos and Lower Colorado River Authority, the Utilities Department will contract with Techline, Inc., Dallas, Texas, for goods and services for an estimated annual not to exceed amount of $6,000,000. The contract renewal is for a term of one (1) year from the effective date, and will automatically renew for up to four (4) additional years unless affirmatively terminated by written notice.
The goods and services will be for the purpose and use of supplying materials used in capital improvement projects and the maintenance and operations of the City’s electrical distribution system. This may include utility poles, power and low voltage cables, transformers, meters, etc. as well as miscellaneous electric utility materials.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Recommend renewal of agreement with Techline, Inc. for an annual estimated not to exceed amount of $6,000,000 for materials and supplies.