AGENDA CAPTION:
Title
Consider approval of Resolution 2023-153R, approving a contract with Axon Enterprises, Inc., through the Texas BuyBoard Purchasing Cooperative for the purchase of law enforcement body cameras and related supplies and technology in the amount of $3,994,049.12 over a five (5) year period; authorizing the City Manager or her designee, to execute the agreement on behalf of the city; and declaring an effective date.
Body
Meeting date: September 19, 2023
Department: Police Department - Stan Standridge, Chief (By Veronica Bradshaw, Purchasing Manager)
Amount & Source of Funding
Funds Required: FY24=$405,818.32; FY25=$897,057.72; FY26=$897,057.70; FY27=$897,057.69; and FY28=$897,057.69
Account Number: Police = 10002141.52395; City Marshal/Parking Enforcement/Fire Marshal = 10002177.52395; Code Compliance = 10003156.52395; Animal Control = 10003159.52395
Funds Available: Click or tap here to enter text.
Account Name: Click or tap here to enter text.
Fiscal Note:
Prior Council Action: Res 2020-182R on September 1, 2020 - approving the original Axon Enterprises, Inc., contract via the BuyBoard Purchasing Cooperative.
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Public Safety, Core Services & Fiscal Excellence
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Background Information:
The Police Department, Fire Department, City Marshal, Parking Enforcement, Code Enforcement, and Animal Control departments/divisions currently utilize wearable body, in-car, and interview room cameras through an existing contract with Axon Enterprises, Inc., which expires in 2025. The contract includes a comprehensive digital evidence storage solution that safely and securely manages and stores department audio, video, and still images. This allows for standardization and efficiency in equipment and technology throughout those various City departments/divisions.
At this time, Axon Enterprises, Inc., has made the City aware of a pending price increase prior to the end of its existing contract and has offered to secure current pricing with the establishment of a new five (5) year contract term beginning October 1, 2023. As the City departments have elected to take advantage of this opportunity, the new contract summary amounts per year are listed below:
|
|
Animal Control |
Code Enforcement |
City Marshal, Fire Marshal, & Parking Enforcement |
Police Department |
Grand Totals Per Timeframe |
|
Oct 2023 (FY24)* |
$7,191.27 |
$10,255.14 |
$38,667.01 |
$283,692.62 |
=$339,806.04 |
|
Nov 2023 (FY24)* |
($771.27) |
($785.14) |
$31,409.99 |
$36,158.70 |
=$66,012.28 |
|
Oct 2024 (FY25) |
$13,205.94 |
$15,309.92 |
$146,040.64 |
$722,501.22 |
=$897,057.72 |
|
Oct 2025 (FY26) |
$13,205.93 |
$15,309.92 |
$146,040.63 |
$722,501.22 |
=$897,057.70 |
|
Oct 2026 (FY27) |
$13,205.93 |
$15,309.91 |
$146,040.63 |
$722,501.22 |
=$897,057.69 |
|
Oct 2027 (FY28) |
$13,205.93 |
$15,309.91 |
$146,040.63 |
$722,501.22 |
=$897,057.69 |
|
Grand Total |
$59,243.73 |
$70,709.66 |
$654,239.53 |
$3,209,856.20 |
=$3,994,049.12 |
*Total for FY24=$405,818.32
This contract and related procurements are made pursuant to Local Government Code, Section 271.02, which authorizes municipalities to participate in cooperative purchasing programs. This contract with Axon Enterprises, Inc., is therefore made through the Texas BuyBoard Purchasing Cooperative contract #648-21 for Law Enforcement Body Cameras, Supplies, and Equipment.
As this new contract will replace the existing contract, staff will ensure the existing contract is terminated accordingly.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Staff recommends approval of a five (5) year contract with Axon Enterprises, Inc., for Axon Body Cameras and Related Goods and Technology for an estimated contract total amount of $3,994,049.12 via BuyBoard contract #648-21.