AGENDA CAPTION:
Title
Consider approval of Resolution 2022-120R, approving a contract with Infosend, Inc., through the City’s Cooperative Purchasing Interlocal Agreement with the City of Brownsville/Brownsville Public Utility Board, for the provision of Printing and Mailing Services for Utility Bills and Reminder Notices in the estimated annual amount of $210,000.00 and authorizing five additional one-year renewals; authorizing the City Manager or her designee to execute the contract on behalf of the City; and declaring an effective date.
Body
Meeting date: June 7, 2022
Department: Finance Department - Anna Miranda, Interim Director (By Lynda Williams, Purchasing & Contracting Manager)
Amount & Source of Funding
Funds Required: $1,050,000 for 5 years ($210,000 per contract year)
Account Number: 21006320.52095
Funds Available: $150,000 FY22
Account Name: Printing and Publication
Fiscal Note:
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Background Information:
The City’s existing contract to provide utility customers with utility bills and notices through were Infosend, Inc. expires late June 2022. Due to excellent services by Infosend, Inc., the City wishes to continue their services so as to avoid any break in services. The City requests approval to contract with Infosend, Inc. through interlocal purchasing agreement with the City of Brownsville Public Utility Board. The City of Brownsville/Brownsville Public Utility Board has a current contract for Printing and Mailing Services for Utility Bills and Reminder Notices with InfoSend, Inc., located in Anaheim, California.
The City anticipates spending approximately $210,000 per contract year with its current customer count; however, the customer count is expected to rise with the increase in housing developments. This contract (222-081) will be for a one (1) year period with the option to extend for four (4) additional one (1) year periods, for a maximum contract term not to exceed five (5) years. Therefore, the total estimated contract value over the five (5) year period is $1,050,000.
The approval of an Interlocal Purchasing Cooperative Agreement with Brownsville is under separate agenda item this date.
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Recommendation:
City staff recommends approval of a contract with InfoSend, Inc., for Printing and Mailing Services for Utility Bills and Reminder Notices.