AGENDA CAPTION:
Title
Consider approval of Resolution 2021-131R, approving a Change in Service to the agreement with Clean Earth of Alabama, Inc. for the provision of services relating to the Household Hazardous Waste Program to authorize a revised estimated annual amount of $140,000.00 for the remaining three years of the contract; authorizing the City Manager or his designee to execute the appropriate documents to implement the Change in Service; and declaring an effective date.
Body
Meeting date: August 3, 2021
Department: Neighborhood Enhancement Department - Greg Carr, Director (By Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $140,000 annually
Account Number: 24006350.52305 $100,000, 20006301 52305 $10,100, 10006147 53091 $9,000
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Fiscal Note:
Prior Council Action: August 2019, Res. 2019-132 Council authorized award of a contract to Clean Earth of Alabama, Inc.; November 2019, Res. 2019-234R Council authorized a revised annual amount of $75,000.
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Background Information:
The City of San Marcos operates a permanent Hazardous Household Waste Collection Facility (“HHWCF”) and collects household hazardous waste from all Hays County residents. This program provides an environmentally safe and convenient way to dispose of household chemical wastes such as pesticides, herbicides, paints, solvents, car care products, and cleaning agents.
Due to the added and overwhelming increased use by citizen drop off, other Cities in Hays County, and due to the MS4 waste disposal requirements, the revised annual amount approved by Council on November 19, 2019 has significantly increased.
The initial solicitation was competitively bid and award was made by Council in August 2019. This is to request Council approval for the revised estimated annual increase of $140,000 to the contract with Clean Earth of Alabama, Inc., for the remaining three (3) years of the contract or until 2024. This annual increase will net a $18,590 increase to the current amount of $375,000 authorized by Council November 19, 2019.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
City recommends approval of contract 219-223, renewal for Clean Earth of Alabama, Inc. for the increased estimated annual amount of $140,000 for the remaining three (3) years of the contract.