AGENDA CAPTION:
Title
Consider approval of Resolution 2021-174R, approving several Change Orders to the construction contract with Trimbuilt Construction Inc. relating to the San Marcos Police Department Building Renovations and Additions Project in the amount of $153,621.48; authorizing the City Manager or his designee to execute the appropriate documents relating to the Change Orders on behalf of the City; and declaring an effective date.
Body
Meeting date: September 7, 2021
Department: Police Department - Chase Stapp, Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $153,621.48
Account Number: 500361078-70200 (G608)
Funds Available: Click or tap here to enter text.
Account Name: GO Bond-Police Department Renovations
Fiscal Note:
Prior Council Action: May 2017, bond projects, including renovations and additions to the San Marcos Police Department was approved by voters. June 16, 2020 Resolution #2020-127R, Council approved a construction contract for renovations to the police department to Trimbuilt Construction, Inc. Resolution 2021-74R, Council approved an increase to the Owner’s Contingency.
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Background Information:
Significant renovations and additions to the police department began in July, 2020 by general contractor, Trimbuilt Construction, Inc. in the amount of $9,141,358.00. As is typical for renovation projects such as this, unforeseen conditions and additional improvements are anticipated and will result in change orders. Change Orders 1 - 5 have been previously approved. The following change orders 6 through 12 individually are within administrative authority and have been approved and executed as required so as to maintain the construction schedule. These change order scopes and prices have been negotiated by the City’s third-party project manager, Jacobs Project Management, and the Police Department. Due to the individual change orders being negotiated and approved within a compressed timeline and that the collective total of the change orders is $153,621.48, City staff determined that transparency and Council awareness was the best course. The change orders are detailed as follows:
Change Order #6 is to add asphalt & base material and Labor to widen SWAT drive lane, less concrete for impervious cover, and add dispatch railing in the amount of $7,542.54.
Change Order #7 is to add new carpet and demo of existing carpet, disassembling or assembling furniture is included for the executive offices in the amount of $10,844.52.
Change Order #8 is for the removal of steel baffles and reinstalling in needed areas to build the extension of the range ballistic containment in the amount of $49,510.88.
Change Order #9 is to upgrade to 3-way valves from 2-way valves to provide more flow and operational flexibility in the amount of $11,526.71.
Change Order #10 is to build the extension and remove the steel baffles of the ballistic containment in the amount of $23,764.48.
Change Order #11 is for shooting range gutter sketch at both sides of the new canopy of grille lines underground trenching and install box-style gutter on both long eaves of building in the amount of $34,639.54.
Change Order #12 is for boiler room conflict and existing damaged wall repair in the amount of $4,680.03.
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Recommendation:
Staff recommends approval of change orders 6-12 for the total amount of $153,621.48.