AGENDA CAPTION:
Title
Consider approval of Resolution 2021-06R, awarding an Indefinite Delivery Indefinite Quantity (IDIQ) Master Contract for Fiber Optic Installation, Repair and Maintenance Services to TCD2, LLC in the estimated annual amount of $700,000.00 and authorizing two additional annual renewals; authorizing the City Manager or his designee to execute the contract; and declaring an effective date.
Body
Meeting date: January 5, 2021
Department: Information Technology - Mike Sturm, Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $700,000 annually
Account Number: C69, C678, & C639
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Background Information:
The Information Technology Department is looking to establish a three-year contract for Fiber Optic Installation, Repair & Maintenance IDIQ utilizing multiple work orders. This contract will include annual fiber inspection on the entire fiber plant, perform routine and after-hours repair and maintenance including, but not limited to, tree trimming, responding to emergency calls, installing new fiber, and fiber removal/replacement, per work order requests.
The City will be installing a secondary fiber ring to connect new city facilities and city owned assets to the City network infrastructure.
The anticipated annual estimated amount of this contract to be $700,000 for a total of $2,100,000 for the full three-years of the contract term.
In accordance with Texas Government Code 2269 and City Purchasing Policy, the City solicited Competitive Sealed Proposals #220-253, for the Fiber Optic Installation, Repair, & Maintenance IDIQ. On October 8, 2020, six proposals were received. All proposals were evaluated by a City-staffed evaluation committee. The evaluation committee selected TCD2, LLC, located in Wylie, TX as the top-ranked contractor based on criteria published in the solicitation to determine the best value to the City of San Marcos.
The top-ranked contractor, TDC2, LLC, is recommended for award as the best value based on qualifications, experience, reputation, safety and price for the annual estimated contract amount of $700,000 and the estimated $2,100,000 for the full three (3) year term so the contract. The total estimated contract award amount is well within the Information Technology Department’s estimated construction cost. Note: Price criteria was a maximum of 30 point out of 100. Price was scored on the total labor price.
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Recommendation:
Staff recommends award to TDC2 for an annual Fiber Optic Installation, Repair, & Maintenance IDIQ contract in the amount of $700,000 per year with 2 additional renewals.