AGENDA CAPTION:
Title
Consider approval of Resolution 2025-65R, approving a ten-year lease agreement with Calaboose African American History Museum, a 501(c)(3) nonprofit corporation, for the lease of the Calaboose Museum located at 200 West Martin Luther King Drive; authorizing the City Manager, or her designee, to execute said lease agreement; and declaring an effective date.
Body
Meeting date: April 1, 2025
Department: Public Works
Amount & Source of Funding
Funds Required: NA
Account Number: NA
Funds Available: NA
Account Name: NA
Fiscal Note:
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Background Information:
On April 18, 2023 staff provided City Council a work session presentation regarding the development of a standardized Facility Lease Agreement Template for Non-profits. This presentation included the condition of City facilities, the outreach conducted with the Non-profits, an assessment of known facility lease issues and recommendations to maximize community services through the use of a standardized Facility Lease Agreement Template. Council directed staff to proceed with negotiating facility lease agreements utilizing a ten-year lease term and a maintenance threshold of $2,000 for any single maintenance item or repair. The Non-profit is responsible for minor repairs/maintenance under the threshold and the City is responsible for repairs/maintenance that meets or exceeds the $2,000.
Staff has met with representatives of the Calaboose African American History Museum, a 501 (c)(3) organization, on several occasions to discuss the terms of the Facility Lease agreement for the Calaboose Museum located at 200 West Martin Luther King Drive. The Lease Agreement on this agenda for Council consideration was unanimously approved by the Board of the Calaboose African American History Museum on March 6, 2025.
The Facility Lease Agreement Template provides each Non-profit with standardized terms, clarity of maintenance or repair responsibilities and a ten-year lease term for the agreement. The Facility Lease Agreement Template provides the City with quarterly financial & performance reports from the Non-profit and clearly states the public purpose which the Non-profit is providing the community.
Information provided by the Calaboose African American History Museum:
Mission and Purpose
The mission of The Calaboose African American History Museum is to collect, preserve, exhibit, and interpret the history of African Americans in the city of San Marcos, Texas and Hays County. Our mission shall be accomplished by collecting books, documents, artifacts, and other cultural objects; the Museum will promote partnerships with the local schools, universities, churches, historic preservation groups, local museums and cultural institutions via educational programs, lectures, public events and publications.
Community Impact
The Calaboose Museum is located in the historically black neighborhood of San Marcos, Texas just across the street from Eddie Durham Park, the Cephas House, and the Historic First Baptist Church of San Marcos.
Preserving our culture and historic buildings is essential to honoring our past, educating future generations, and maintaining our community’s unique identity. These treasures serve as a bridge between history and the present, fostering a sense of pride, continuity, and belonging. By safeguarding our heritage, we ensure that the stories, craftsmanship, and traditions of those who came before us continue to inspire and shape our future.
Operational Hours
The Calaboose Museum is open Wednesday - Saturday from 10 am-2 pm. This schedule provides 832 hours annually for residents and visitors to view the museum exhibits.
Council Committee, Board/Commission Action:
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Recommendation:
Staff recommends approval.