AGENDA CAPTION:
Title
Consider approval of Resolution 2025-58R, approving a contract with T. F. Harper in the amount of $305,428.29, through the Buyboard Cooperative Purchasing Program, for improvements to the Victory Gardens Park that include replacing the engineered wood fiber playground material with padded play turf, adding shade structures to the existing playground equipment, making ADA enhancements to the parking lot and sidewalks, resurfacing the existing basketball court, and installing a bottle fill water fountain; authorizing the City Manager, or her designee, to execute the contract on behalf of the city; and declaring an effective date.
Body
Meeting date: April 1, 2025
Department: Parks and Recreation Department
Amount & Source of Funding
Funds Required: $305,428.29
Account Number: 13282126-56808 ($253,862)
12043369-70400 ($51,566.29)
Funds Available: $253,862; $51,566.29
Account Name: CDBGPY23-FEDERAL-472-2024
PARK IMPROVEMENT FUNDS
Fiscal Note:
Prior Council Action: Click or tap here to enter text.
City Council Strategic Initiative: [Please select from the dropdown menu below]
Quality of Life & Sense of Place
Public Safety, Core Services & Fiscal Excellence
Choose an item.
Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☐ Environment & Resource Protection - Choose an item.
☐ Land Use - Choose an item.
☐ Neighborhoods & Housing - Choose an item.
☒ Parks, Public Spaces & Facilities - Well maintained public facilities that meet needs of our community
☐ Transportation - Choose an item.
☐ Core Services
☐ Not Applicable
Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Parks, Recreation, & Open Space Master Plan
Background Information:
We are requesting approval for a contract with T.F. Harper and Associates, LP, to make improvements at Victory Gardens Park through the BuyBoard purchasing cooperative contract #679-22 for Parks and Recreation Equipment, Products, and Installation. While Victory Gardens Park has had previous improvements, the most recent improvements were completed in May 2013 by adding a new playscape, sidewalks, pavilion and fencing. City staff have recognized the need for further upgrades to maintain the park's accessibility, safety, and overall appeal.
The goal of these improvements is to make the park more accessible and more enjoyable for the Victory Gardens Neighborhood.
Key Improvements:
The improvements will make it easier for parks visitors, including people with disabilities, to get around the park. The improvements include improving the sidewalks and paths from the parking lot to key areas like the play areas and sports facilities.
1. Playground Upgrades:
The existing engineered wood fiber material in the playground area will be replaced with artificial turf. This upgrade will not only improve the appearance of the playground but will also enhance safety, reduce maintenance costs, and provide a more comfortable play surface for children. Additionally, shade structures will be installed over the play equipment to protect the equipment, children and families from the sun. This will make it more comfortable to visit the park, especially on hot days.
2. ADA Accessibility Improvements:
In keeping with the city’s commitment to accessibility, new sidewalks will be constructed to improve access for individuals with disabilities. Additionally parking lot improvements to add striping and signage creating ADA parking to enter the park will be installed. These improvements will ensure that all visitors, regardless of mobility, can enjoy the park’s amenities.
3. Basketball Court Resurfacing:
The existing basketball court will undergo resurfacing to provide a smooth, safe, and durable playing surface for the community. This will revitalize the area, making it more inviting for local athletes and recreational users.
4. Bottle Filling Drinking Fountain:
A new bottle-filling drinking fountain will be added. This will help parks visitors stay hydrated while at the park and encourage the use of reusable water bottles, which is better for the environment.
Project Funding and Timeline:
The Victory Gardens Park Improvements project will be funded through a combination of Community Block Grant Funds (CDBG) and park improvement funds.
Construction will begin in late-June and will be completed within 45 calendar days once construction has begun.
The City is authorized by Texas Local Government Code Chapter 271.102 to participate in cooperative purchasing programs to procure goods and services, satisfying any state law requiring the local government to seek competitive bids. As such, this procurement is compliant through the BuyBoard cooperative contract #679-22.
Council Committee, Board/Commission Action:
The Parks and Recreation Board provided consensus for the proposed improvements on May 18, 2023, prior to submission for Community Development Block Grant Funding. The Parks and Recreation Board review and provide feedback to staff regarding all proposed park improvements, but do not take a formal vote during those discussions.
Alternatives:
Click or tap here to enter text.
Recommendation:
Click or tap here to enter text.