AGENDA CAPTION:
Title
Consider approval of Resolution 2022-121R, approving a Change in Service to the agreement with FreeIT Data Solutions Inc., through the Texas Comptroller of Public Accounts Department of Information Resources (DIR) Program, to renew the contract for Email Security Remediation Software Maintenance for the Information Technology Department in the annual amount of $27,639.00 and authorizing three additional one-year renewals; authorizing the City Manager or her designee to execute the appropriate documents to implement the Change in Service; and declaring an effective date.
Body
Meeting date: June 7, 2022
Department: Information Technology - Mike Sturm, Director (By Lynda Williams, Purchasing & Contracts Manager)
Amount & Source of Funding
Funds Required: $27,639 (Annually)
Account Number: 10001280.52397 $9,213; 22006335.52397 $9,213; 21006322.52397 $9,213
Funds Available: $29,854.05; $44,954.03; $73,886.60
Account Name: Software as a Service (SAAS)
Fiscal Note:
Prior Council Action: None
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Background Information:
Email Security and Remediation was purchased through State Department of Information Resources (DIR) contract #DIR-TSO-3944 by the Information Technology Department June 1, 2020, in the amount of $17,979.59. This annual renewal amount of $27,639 and previous annual renewals brings contract #220-223 to $72,857.62, exceeding the $50,000 threshold for administrative approval.
Email Security and Remediation provides the following protection for the city:
• Virus and spam protection for email
• Domain Name Service authentication and advanced reputation checks
• Multi-layered malware protection against known and zero-day threats
• URL re-writing with on-click scans to block malicious URLs in email and attachments
• Sophisticated protection against social engineering, homoglyph/homograph deception, and impersonation attacks
• Analysis of internal and outbound URLs, attachments, and Data Loss Prevention checks
• Continuous rechecking of files for malware
• Threat dashboard showing cyberthreats relevant to your business
• Remediation of malicious or undesirable mail
• Graymail controls
• Signatures, disclaimers, watermarking, metadata scrubbing
• Content examination for inbound and outbound mail
• Easily detect sensitive and confidential information in emails
This request is for annual renewal in the amount of $27,639 with three (3) anticipated renewals to be awarded administratively in the form of an Authorization of Change in Service.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Approval of Authorization of Change in Service for annual renewal and authorize three (3) annual renewals to be executed administratively.