AGENDA CAPTION:
Title
Consider approval of Resolution 2022-171R, authorizing a renewal and amendment to the agreement with WEX Bank, through a Cooperative Purchasing Agreement with Sourcewell, to increase the annual amount from $800,000.00 to $1,300,000.00 for a Fuel Card Management System to provide fuel for various City vehicles; authorizing the City Manager or her designee to execute the renewal and amended agreement on behalf of the City; and declaring an effective date.
Body
Meeting date: August 2, 2022
Department: Fleet/Public Works, Sabas Avila, Director (by Lynda Williams, Purchasing & Contracting Manager)
Amount & Source of Funding
Funds Required: $1,300,000 $450,000 FY 2022, $850,000 for FY2023
Account Number: 53040-Fuel (all funds, various departments)
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Fiscal Note:
Prior Council Action: August 6, 2019: Council approved a contract with WEX, for Fuel Card Management System for City Vehicles in the estimated amount of $800,000.00 annually.
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Background Information:
The existing contract #219-279 for fuel card management with WEX Bank was approved for the estimated amount of $800,000 per year. This is to extend the Agreement for a one (1) year renewal term that begins September 1, 2022 and continues through August 31, 2023.
This amendment to the Agreement increases the estimated annual amount to $1,300,000. This $500,000 increase to the Agreement is the anticipated use for the full annual term of the agreement based on the increase in fuel costs.
Council Committee, Board/Commission Action:
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Recommendation:
Approve amendment to contract for fleet fuel card management for the annual estimated amount of $1,300,000.