AGENDA CAPTION:
Title
Consider approval of Resolution 2024-224R, approving a Joint Funding Agreement for the provision of youth services with Texas State University, San Marcos Consolidated Independent School District, and Hays County; providing for the joint funding of a Youth Services Director to administer youth services and programs, with a participation amount for the city not to exceed $71,500.00 annually; authorizing the City Manager, or her designee, to execute the agreement; and declaring an effective date.
Body
Meeting date: November 19, 2024
Department: Parks & Recreation Department
Amount & Source of Funding
Funds Required: 71,500 per year for two years
Account Number: 10001280.54275
Funds Available: Yes
Account Name: Youth Initiatives
Fiscal Note:
Prior Council Action: City Council has previously approved the following Resolutions approving a Joint Funding Agreement for a Youth Services Director: Resolution 2020-32R on March 3, 2020, Resolution 2021-25R on February 2, 2021 and Resolution 2023-238R on November 1, 2022.
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Background Information:
The Youth Services Director has been employed since January 25, 2021, and the two-year term of the previously approved agreement will expire on January 25, 2025. Staff is requesting approval of the attached agreement for another two-year term commencing on January 26, 2025 and expiring January 25, 2027.
The City of San Marcos will fund 50% of this position and the other Core Four Partners (Hays County, Texas State University and San Marcos CISD) will equally fund the balance. The anticipated cost to the other Core Four Partners will not exceed $23,834 per year and have agreed to pay the aforementioned amount.
The City of San Marcos has received a request from Community Action, Inc of Central Texas (CAI) for an increase in the budget for this position. In the four years of their existence, they have operated at the same level of funding provided by the Core Four Partnership (City, County, Texas State and SMCISD), all while increasing programming and achieving deliverables with only a small increase in salary for the Director.
CAI is also requesting additional funding for administrative costs in addition to an increase in program funding. They are requesting a 10% increase in administrative costs which will accurately reflect the correct amount for their administrative fees. The salary adjustment for the Youth Services Director was made to allow for annual raises and to ensure that her salary is fair and equitable to other Directors within CAI.
A justification letter from the Youth Services Director is attached and labeled ‘Request for Budget Increase Contract 2025’.
While all entities will work with the Youth Services Director via the Core Four Task Force and Core Four Policy Group, the City of San Marcos will continue to be the contracting agent with Community Action, Inc of Central Texas.
Council Committee, Board/Commission Action:
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Recommendation:
Staff recommended approval.