AGENDA CAPTION:
Title
Consider approval of Resolution 2024-25R, authorizing a Change in Service to the agreement with the Quetel Corporation to provide for the renewal of evidence management software for use by the Police Department in the amount of $44,931.38 and approving three (3) additional one-year extensions of the agreement; authorizing the City Manager, or her designee, to execute the appropriate documents to implement the Change in Service and the extensions on behalf of the city; and declaring an effective date.
Body
Meeting date: March 5, 2024
Department: Police Department - Stan Standridge, Chief
Amount & Source of Funding
Funds Required: $44,931.38
Account Number: 10002141 52395
Funds Available: Click or tap here to enter text.
Account Name: SOFTWARE LIC & MAINTENANCE
Fiscal Note:
Prior Council Action: Ordinance No. 2015-26 which approved use of state asset forfeiture funds for the purchase of services and hardware to expand the Police Department’s evidence management system on August 18, 2015; Resolution No. 2015-97R which approved an agreement with Quetel Corporation for sole source installation and maintenance of the Police Department’s evidence management system on August 4, 2015; Resolution No. 2020-39R approved 3 renewals for software for total of $161,125 on March 3, 2020.
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Background Information:
This request is for renewal of Contract 215-316 for Evidence Management Software for $44,931.38 and authorize three (3) additional annual renewals to be awarded administratively in the form of an Authorization of Change in Service.
As with the original contract and subsequent renewal approved by City Council via Resolution 2015-97R and Resolution 2020-39R, respectively, this procurement is exempt from competitive solicitation processes under Local Government Code, Section 252.022(a)(7)(A) as it is available from only one source.
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Recommendation:
Approve ratifying annual renewal of $44,931.38 and authorize three (3) additional annual renewals to be awarded administratively in the form of an Authorization of Change in Service.