AGENDA CAPTION:
Title
Consider approval of Resolution 2025-161R, approving a Change in Service to the contract with HDR Engineering, Inc., to increase contract capacity and scope to allow the city to expedite the emergency rehabilitation design of the Cape Road Bridge in the amount of $601,000.00; authorizing the City Manager, or her designee, to execute the Change in Service on behalf of the city; and declaring an effective date.
Body
Meeting date: September 2, 2025
Department: Engineering/CIP, Shaun Condor, Director
Amount & Source of Funding
Funds Required: $601,000.00
Account Number: Determined as services are used
Funds Available: Click or tap here to enter text.
Account Name: Click or tap here to enter text.
Fiscal Note:
Prior Council Action: Resolution 2022-74R established an on-call list of qualified professional engineering firms for various City projects through the end of 2027. The list was generated through an extensive Request for Qualifications process (#221-105).
City Council Strategic Initiative: [Please select from the dropdown menu below]
Public Safety, Core Services & Fiscal Excellence
Choose an item.
Choose an item.
Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☐ Environment & Resource Protection - Choose an item.
☐ Land Use - Choose an item.
☐ Neighborhoods & Housing - Choose an item.
☐ Parks, Public Spaces & Facilities - Choose an item.
☐ Transportation - Choose an item.
☒ Core Services
☐ Not Applicable
Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Choose an item.
Background Information:
This action will increase the authorized contract amount by $601,000 for contract 223-289 with HDR. This ACIS also incorporates additional services into the scope of work, along with updating personnel rates that have not been revised since the contract was executed in 2023.
The original contract was executed on August 30, 2023, in the not to exceed amount of $99,000 to assist with development review of public improvement construction plans due to substantial increase in workload. HDR was selected from the approved list of on-call list of qualified professional engineering firms previously approved by City Council via Resolution 2022-74R following an extensive Request for Qualifications solicitation and evaluation process.
This increase in contract capacity and scope will allow the City to expedite the emergency rehabilitation design of the Cape Road Bridge. HDR was selected based on their specialized expertise, their knowledge of applicable permitting requirements, and their prior experience designing the adjacent bridge located just west of the current project site.
The design is expected to start in September and take 6-12 months to complete. The construction cost and schedule is unknown at this time; but it will be highly dependent upon the environmental constraint determined during the design process. The design will also consider the feasibility and cost of any temporary measure that can be installed to reinstate 2-way traffic while waiting on a permanent solution.
Council Committee, Board/Commission Action:
Click or tap here to enter text.
Alternatives:
Click or tap here to enter text.
Recommendation:
Staff recommends approval of the motion to increase the on-call staff augmentation development review contract capacity with HDR in the amount of $601,000.