AGENDA CAPTION:
Title
Consider approval of Resolution 2020-198R, approving a Change in Service to the agreement with Texas Disposal Systems, Inc. for collection and disposal of solid waste and recyclable materials to extend the agreement for five years at an estimated annual increase of $400,000.00; authorizing the City Manager or his designee to execute the Change in Service on behalf of the City; and declaring an effective date.
Body
Meeting date: September 15, 2020
Department: Neighborhood Enhancement, Greg Carr, Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $22,799,478 (over 5 years)
Account Number: 24006350.52285, 10001280.52255, 21006322.52255, 22006335.52255
Funds Available: FY 2020 Budget
Account Name: Click or tap here to enter text.
Fiscal Note:
Prior Council Action: Res. 2008-076R: Contract Award; Res. 2013-152: Amendment to the Agreement; Res. 2015-104R: Amendment to the Agreement; Res. 2016-145R: Amendment to the Agreement
City Council Strategic Initiative: [Please select from the dropdown menu below]
Sustainability
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Comprehensive Plan Element (s): [Please select the Plan element(s) and Goal # from dropdown menu below]
☐ Economic Development - Choose an item.
☒ Environment & Resource Protection - Pro-active policies that encourage recycling, resource, and energy efficiency
☐ Land Use - Choose an item.
☐ Neighborhoods & Housing - Choose an item.
☐ Parks, Public Spaces & Facilities - Choose an item.
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☐ Core Services
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Master Plan: [Please select the corresponding Master Plan from the dropdown menu below (if applicable)]
Solid Waste Master Plan
Background Information:
Texas Disposal Systems has provided residential and city facility garbage service since 2003. In 2009, curbside single-stream recycling service was added. In 2010, multifamily single-stream recycling service was added. In 2015, curbside green waste services were added. In 2015, the annual contractual rate increase was changed to a fixed 3% from a variable Consumer Price Index.
This request is for the final extension to the contract for an additional five-year term or through September 2025 and for Council approval for the associated estimated annual increases of 3% or approximately $400,000 for the next five-years.
Going forward and near the end of the existing contract term, staff recommends issuing a solicitation on the open market to provide competitive opportunities to qualified disposal and recycle businesses for the purpose of entering into a new agreement.
Council Committee, Board/Commission Action:
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Alternatives:
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Recommendation:
Approve the renewal with Texas Disposal Systems (Contract No. 215-221) for a total estimated annual amount of $4,560,000.