AGENDA CAPTION:
Title
Consider approval of Resolution 2020-194R, approving a Change in Service to the agreement with Freeit Data Solutions, Inc. through the Texas Comptroller of Public Accounts Department of Information Resources (“DIR”) program for license renewal of security software in the estimated annual amount of $18,512.61 and authorizing three additional annual renewals; authorizing the City Manager or his designee to execute the appropriate documents to implement the Change in Service; and declaring an effective date.
Body
Meeting date: September 15, 2020
Department: Information Technology Department - Mike Sturm, Director (by Lynda Williams, Purchasing Manager)
Amount & Source of Funding
Funds Required: $18,512.61 estimated annual renewal
Account Number: 10001280-52395 $6,170.81, 22006335-52395 $6,170.87, 21006322-52395 $6,170.87
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Background Information:
Since 2017, the security software (related to backup technology) offered by Freeit Data Solutions, Inc. has enabled the City to achieve unparalleled data availability, visibility, automation and governance across data centers, at the edge and in the cloud. The software removes the manual processes associated with data protection, recovery, monitoring, ransomware protection and compliance saving the City time and money while also enabling it to focus less on backup, and more in other areas.
The security software partners with a broad ecosystem of dedicated partners to help customers achieve their goals without implementing proprietary solutions. It enables customers to choose their infrastructure and storage, allowing them to make the best return on investment on existing and future infrastructure purchases.
This request is for Council approval to extend the contract for another one-year term in the amount of $18,512.61 for a total contract amount of $66,947.30 exceeding the $50,000 administrative authority. Council approval is also requested for additional annual renewals in the estimated amount of $18,512.61.
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Recommendation:
Staff recommends approval of the Change in Service to the agreement with Freeit Data Solutions, Inc. (Contract No. 217-487) in the estimated annual amount of $18,512.61 and an authorization for three additional annual renewals.